How to use factoTime

factoTime is an attendance and salary calculation tool for small and medium businesses. Click here to know more.

factoTime will help you automate attendance and salary calculation processes to save time and effort.

Yes, all the data of factoTime is encrypted with a password and stored secured in Microsoft Azure Server. So no one can access your data without your permission.

Getting started with factoTime is simple, Download the mobile app on your Android or iOS device or the Web portal. And register with your mobile number and get started.

Watch this video to know how to use factoTime on a mobile phone.

Watch this video to know how to use factoTime on the web.

You can download factoTime from android or ios or sign up through the web portal. After that, you can access factoTime with a free trial by registering your organization.

It takes only a few minutes to set up your admin or add an employee.

How to add a new employee?

Step 1: Click on the ‘Add employee’ button

Step 2: Fill in the employee details

Step 3: Click on ‘Add employee’ to share the login details

Step 4: Click on Share with Employee.

Watch this video to understand it better.

This is a unique feature in which every time a clock in/out punch is marked, the user must enter remarks along with the punch. This is especially useful if you want your employee to report their daily activities along with (at the start and end of the day) the punch.

Watch this video to understand in detail

Watch this video to understand in detail

factoTime calculates the salary based on the employees’ total working hours and daily/hourly/monthly wage rate.

Watch this video to understand it better.

Watch this video to understand in detail.

Watch this video to understand in detail.

For a price quote, call on 9909967180 or visit our Contact us page.

Step 1: Click on ‘Premium/Elite Section & Select Monthly’ or ‘Yearly Subscription’

Step 2: Click on ‘Next’ & Select the number of employees.

Step 3: Click on the ‘Pay now’ button and Select a convenient payment method.

Click here for the plans and feature details of the factoTime.

You can subscribe factoTime from your Android or iOS device & you can make payments through a Credit card, Debit card, Net banking, or UPI payment method.

Step 1: Click on the ‘Menu’ and select Settings.

Step 2: Select Organization Details now; you can edit your company name and contact person employee strength by clicking on the Edit icon. You can also add your company’s logo and banner.

Step 1: Click on the + Add employee

Step 2: Fill the required employee details

Step 3: then Click on Add employee

Step 4: to share the login details then Click on Share with Employee.

Step 1: Select the employee from the dashboard and click on the ‘Edit’ icon.

Step 2: You can edit details like Employee Number, Mobile Number, Work Timing, Work Calendar Salary, and Wage type. You can also record your Date of Joining, Date of Birth, Email address, and Employee ID. then

Step 3: Click on ‘Save Employee.’

Step 1: Click on the employee from the dashboard.

Step 2: Click on the ‘Menu’ and select ‘Delete user’ then

Step 3: Click on delete to confirm.

For security reasons we do not allow two phone numbers to be an admin in one account.

However, if you wish for someone else to have access to the admin account.

you can share your factoTime ID and password with that person.

so she/he can log in, in the admin account.

You can edit this information by clicking on the employee from the dashboard. Here are the steps:

Step 1: Click on the ‘Edit’ option

Step 2: Change the salary and wage type as required

Step 3: Click on ‘Save employee.’

Moreover, you can see the employee salary information by simply clicking on the Payroll, where you can even choose to view employee-wise salary details by clicking on the employee.

You can add expenses and advances as well in factoTime. To book expenses, follow the below process:

Step 1: Click on the ‘Payroll’ button

Step 2: Select the employee

Step 3: Click on ‘Add Expenses’ and enter the amount narration, and select the date

Step 4: Click on Add Expenses to save the record Advance

You can define the salary of the employee as well as the wage type (Monthly/ Daily/ Hourly).

You would be required to configure this while Adding the new employee as shown in the below screenshot.

While adding the employee details you can also add the employee salary amount and wage type.

If your employees do not have fixed in and fixed out timings and work as per hourly shift.

E.g., 4 hours a day,

Step 1: Click on the Menu bar and Select work timings.

Step 2: Click on ‘Add work timing’

Step 3: Select any Flexi work timing and configure the rest of the work timing as required

Step 4: Click on save work timing

If your Employees have fixed in and out timings.

For e.g. 9:00AM to 6:00PM

Step 1: Click on 3 dot icon and select Work timings.

Step 2: Click on Add Work Timing

Step 3: select Day Fixed Work Timing and configure the rest of work timing as required

Step 4: click on Save Work Timing

If your Employees have Night shifts with fixed in and out timings.

For e.g. 9:00 PM to 6:00AM

Step 1: Click on the Menu bar and Select work timings.

Step 2: Click on ‘Add work timing’

Step 3: Select ‘Night fixed work timing’ and configure the rest of the work timing as required.

Step 4: Click on save work timing.

Watch this video to understand in detail

To configure the work calendar, follow the below steps

Step 1: Click on the ‘Menu’ icon and select ‘Settings’

Step 2: Select calendar, You can edit the work calendar by clicking on the ‘Work calendar’ icon and configure full day/ half day and week off.

Step 3: Clicking on ‘Add Work Calendar.’ You can also add multiple work calendars.

Step 1: Select the ‘Employee’ from the dashboard

Step 2: Click on the ‘Edit’ icon, scroll to the work calendar, and

Step 3: Select the ‘Calendar’ you want to assign to that employee

Step 4: Click on the ‘Save Employee’ button.

To configure Holidays,

Step 1: Click on the ’Menu’ icon and select Settings

Step 2: Select Holidays, You can add Holidays as required.

Step 3: Click on Add Holiday, Select Year, Enter the name of Holiday, and Enter the date of Holiday, and then.

Step 4: Click on ‘Add holiday’ to save.

You can download the Reports as per your requirements. Here are the steps to download reports:

Step 1: Go to the report section.

Step 2: Select the report type (Daily, monthly, custom date )

Step 3: Select the department/reporting manager and time duration

Step 4: Click on Go to Download button.

That’s it.

Yes, you can.

Click on Sample Reports